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Press 'OK' to continue. aashtoware project construction and materials™ 5.02 tennessee department of transportation january 2026 managing change orders basic keyboard shortcuts use the tab key to move from one interactive object to another (including back and next buttons), skipping text and images use tab + shift to return to a previous interactive object use the space bar or enter to activate an interactive item use the up arrow and down arrow to move through content on a slide use the z key to access the zoom control use ctrl + alt + . to navigate to the next slide use ctrl + alt + , to navigate to the previous slide use ctrl + alt + s to submit an answer on a question slide use alt + a to open the basic keyboard shortcuts window at any time and alt + c to close it prepared by prepared by info tech operating, llc, dba infotech. aashtoware solutions and aashtoware are registered trademarks and service marks of aashto. the aashtoware project logo, the aashtoware project construction & materials logo, and the mobile tester logo are registered trademarks of aashto. aashtoware project, aashtoware project construction & materials, and aashtoware project mobile tester are proprietary software products of aashto. mobile inspector is a proprietary software product of info tech operating, llc. © copyright 2026 by the american association of state highway and transportation officials, inc. all rights reserved. all rights reserved. before you begin screens are representative for training purposes and may differ slightly from your role’s and system’s appearance. these instructions cover how to use the construction and materials™ module in support of tennessee dot processes; however, these are not instructions on the tdot requirements. you can access tdot’s qrgs on the left-hand side bar of the player by clicking on resources and opening the pdf file. to move from slide to slide, use the next and back navigation arrows near the progress bar. alternatively, you can press enter on your keyboard. some of the screens in this training have a scroll bar on the right side of the screen. the scroll bar will only work on the steps where scrolling up and down are part of the instructions. overview – managing change orders in this training, you will learn how to manage changer orders. this training includes the following exercises: exercise 1 – adding a change order to a contract exercise 2 – changing existing item quantities with a change order exercise 3 – adding new items to a contract with a change order exercise 4 – adding contract items to additional projects/categories on a change order exercise 5 – adjusting a contract time with a change order exercise 6 – change order explanations exercise 7 – generating the change order form report exercise 8 – submitting a change order for approval a change orders is a supplemental agreement to the original contract that may add/remove items of work to the contract, increase/decrease quantities of existing items, add/remove contract time, amend the contract book, and provide alterations to the plans, etc. for more information on change orders, refer to the standard specifications, circular letters and tdot policy 355-01. exercise 1 – adding a change order to a contract in this exercise, you will add a change order to a contract. by default, every new change order has a status of draft. this example begins from the aashtoware project™ home page. to the left, click contract progress. welcome to the aashtoware project™ dashboard. navigate to the construction component, and click the contract progress link. above, click and type cnw999. click in the quick find search box and type cnw999; then press enter on your keyboard. to the left, click cnw999 link. click the contract id cnw999 link. to the left, click change orders tab. click the change orders tab. to the left, click add. click the add button. above, click and type 02/03/2023. click the change order date field and 02/03/2023. then, press enter on your keyboard. above, click and type change order due to item discrepancy. click the description field and change order due to item discrepancy. then, press enter on your keyboard. above, click the change order type drop-down. click the change order type drop-down. above, select cat1 – category 1. select the cat1 - category 1 option. above, click reason. click the reason drop-down. to the left, click the scroll bar. click the scroll bar on the reason list. above, select 12 – scope change design. select the 12 – scope change design reason. above, click save. click the save button. note: the total of previously approved change orders field indicates the total amount of all other change orders for this contract that have reached approval status. you have successfully completed adding a change order to a contract exercise! click the next arrow to continue. exercise 2 – changing existing item quantities with a change order in this exercise you will change existing item quantities with a change order. contracts may need to increase or decrease the quantity of a work item that was approved in the executed contract. the increase/decrease items tab contains a row for each item quantity being changed on this change order. note: if a unit price change order is requested and the installed material shall remain in place, do not zero out the quantity for the existing line item. be sure to record newly installed quantities, as applicable, under the new line item with the modified unit price. this example begins from the aashtoware project™ home page. to the left, click change order. navigate to the construction component, and click the change order link. to the left, click and type cnw999. click in the quick find search box and type cnw999; then press enter on your keyboard. above, click 0004. click the change order number 0004 link. to the left, click the increase/decrease tab. click the increase/decrease items tab. to the left, click select items. click the select items button . above, click and type 705-01.01. click in the quick find search box and type 705-01.01; then press enter on your keyboard. above, click 705-01.01. click the 705-01.01 item. above, click add to change order. click the add to change order button. to the left, click and type 50. click in the quantity field and type 50; then press enter on your keyboard. type your text here above, click save. click the save button. you have successfully completed changing existing item quantities with a change order exercise! click the next arrow to continue. exercise 3 – adding new items to a contract with a change order in this exercise, you will add new items to a contract with a change order. contracts may require the addition of new work. this is where the new items are added. items to add could be brand new reference items or adding current contract items to another project or category. note: new items cannot be posted to a dwr until the change order is approved. this example begins from contract change order summary page. to the left, click the new items tab. click the new items tab. to the left, click select new item. click the select new item button. above, click and type 705-01.12. click in the reference item field and type 705-01.12; then press enter on your keyboard. above, click 0100. click the 0100 category record. to the right, click add to change order. click the add to change order button. above, click and type 200. click in the quantity field and type 200; then press enter on your keyboard. above, click and type 27.29. click in the unit price field and type 27.29; then press enter on your keyboard. above, click save. click the save button. notes: the project item line number field will automatically be numbered starting at 9000 item line number at the beginning of the contract. the contract item line number field will also be maintained by the system you have successfully completed adding new items to a contract with a change order exercise! click the next arrow to continue. exercise 4 – adding contract items to additional projects/categories on a change order in this exercise, you will add contract item to additional project/categories on a change order. existing contract items may need to be added to other projects on the same contract. this is where the current contract items are added to different projects and/or categories. note: new items cannot be posted to a dwr until the change order is approved. this example begins from contract change order summary page on the new items tab. to the left, click select contract item. click the select contract item button. above, click and type 712-06. click in the reference item field and type 712-06; then press enter on your keyboard. above, click 0500. click the 0500 category record. to the right, click add to change order. click the add to change order button. to the left, click and type 20. click in the quantity field and type 20; then press enter on your keyboard. note: if the total contract quantity is not being changed and is to be split between project(s), the user must change the item quantity of the original contract item using the increase/decrease tab (but not reducing below what has been paid). above, click save. click the save button. you have successfully completed adding contract items to additional projects/categories on a change order exercise! click the next arrow to continue. exercise 5 – adjusting a contract time with a change order in this exercise, you will adjust a contract time with a change order. a common reason for creating a change order is to adjust the completion date for a contract because work has fallen behind. the time adjustments tab contains an accordion list of all the time adjustments that have been recorded in the change order. if the time type for the adjustment is available time or calendar time, you can change the value in the adjustment time units field. when you save the change, the system automatically recalculates the value in the adjustment completion date field. if the time type for the adjustment is completion date (most common), you can change the value in either the adjustment time units field or the adjustment completion date field. depending on the field used, the corresponding field will automatically calculate (after clicking save). this example begins from contract change order summary. to the left, click the time adjustments tab. click the time adjustments tab. to the left, click select contract time. click the select contract time button. above, click and type lane opening. click in the quick find search box and type lane opening; then press enter on your keyboard. above, click lane opening. click the lane opening contract time. above, click add time adjustments to change order. click the add time adjustments to change order button. above, click and type 1. click in the adjustment time units field and type 1; then press enter on your keyboard. type your text here above, click save. click the save button. you have successfully completed adjusting a contract time with a change order exercise! click the next arrow to continue. exercise 6 – change order explanations in this exercise, you will add change order explanations. in awp, the system will automatically build the change order report based on the change order explanations entered. these explanations will appear in the change order report in the order they are entered on the window. this example begins from contract change order summary. to the right, click the scroll bar. click the scroll bar. above, click and type 1. click in the order field and type 1; then press enter on your keyboard. above, click and type item1. click in the reference explanation name field and type item1; then press enter on your keyboard. above, click and type 2. click in the next record for order field and type 2; then press enter on your keyboard. to the right, click the magnifying glass. click the magnifying glass for supp explanation on change order explanation 2. note: the change order explanation field is limited to 30,000 characters. if needed, add an additional change order explanation. above, click and type this change order is to make multiple item changes as shown below in the item table, and the corresponding time change. click in the supp explanation text box and type this change order is to make multiple item changes as shown below in the item table, and the corresponding time change. then press enter on your keyboard. to the right, click apply. click the apply button. above, click save. click the save button. to the right, click the scroll bar. click the scroll bar. you have successfully completed change order explanations exercise! click the next arrow to continue. exercise 7 – generating the change order form report in this exercise, you will generate the change order form report. the change order form will be used during the adobesign process to obtain signatures from all parties. this report is titled tn_changeorderform under the report section of aashtoware projecttm. this example begins from contract change order summary. above, click the component actions menu. click the component actions menu. to the right, click tn_changeorderform. click the tn_changeorderform report. above, click execute. click the execute button. to the right, click the scroll bar. change order form report will open in a tab. click the scroll bar. note: this is a typical example of the tennessee change order form. it is not a reflection of the one built during training. you have successfully completed generating change order form report exercise! click the next arrow to continue. exercise 8 – submitting a change order for approval in this exercise, you will submit a change order for approval. when the change order is deemed ready, it must be submitted for approval to begin the approval processes. this example begins from contract change order summary. above, click the component actions menu. click the component actions menu. note: notice the change order is in draft status. to the right, click submit for approval. click the submit for approval task. above, click the component actions menu. note: notice the change order is in pending approval status. click the component actions menu. you have successfully completed submitting a change order for approval exercise! click the next arrow to continue. notes: to deny a change order, click the change to denied task from the component actions menu. denying a change order will not be used often, however may be necessary to close out a contract. this will be used when a change order will never be approved. next steps after managing change order, the next step is to refer to tdot quick reference guides and cbts for more information. managing change orders aashtoware project construction and materials™ tennessee department of transportation click here to close the training click here to close the training click here to close the training click here to close the training click here to close the training click here to close the training you have successfully completed the training for